Event management is a humongous task and required a lot of planning. There are many different tasks to be taken care of and each one is different from the other. However, it is a very interesting job and one can work at their own pace and freedom after event management study. There are so many things to do at the same time and can keep a person on their toes all day through business hours. If you are a person who likes to be busy and important all the time, then the right profile for you is an event management program.
There are some things that you need to be aware of while planning for an event and here is a brief list of them:
1. List of tasks for the event:
A good event manager will always start by listing out the things to be done for the event, after taking the requirements. Getting down to the grass root level of making the list is something that is gained over a period of time with experience and organizing several events and event management courses in India One learns through their mistakes on their job, but event management courses help to minimize those errors so that you end up making your clients happy.
2. Budget required for the event:
Every event will have a scheduled budget around which it operates and you should take your clients opinion on their budget before you present your quotation. Once the list is ready, factor in all the costs and work on your fees at the end so that the profit margin is clear. While calculating your fees, remember that you will be paid for your sweat and blood.
3. The time required planning the event:
Along with a budget an event also requires time for planning. Do not agree for an event that is falling short of time unless you are positive that it can be organized. Keep in mind that your reputation is at stake.
4. Contacts list to call for different tasks and check their availability:
After the requirements are chalked out, call the relevant people required to accomplish the task and check their availability for the date of the event.
5. Availability of the venue and a list of alternative venues:
If the client has given a preference of the venue and has the date finalized, then call to check the availability of the venue then and there without wasting any time. If the venue is unavailable, you can work out alternatives with your client in the same meeting. Along with event management, one must also hone their time management skills.
6. Big tasks first:
Take care of the major tasks first like fixing the venue, caterers, music/DJs, seating arrangement and parking for the venue and the event. These are some things that cannot be left to the last minute.
7. Smaller tasks second:
There will be several smaller tasks like electrical work, flower arrangements, placement of seating and speakers and mike sets and so on. These tasks should be there in the list but they should be done after the bigger tasks and the major ones are taken care of.
8. Minor tasks but of major importance should be last:
Minor tasks are very pesky ones but without them, the event will not take place actually like an electricity connection for example or a backup generator. So take care of them towards the event date.
9. Wi-Fi connectivity:
Nothing happens without internet connectivity these days. So ensure that the venue has a good Wi-Fi connectivity.
10. Checklist to tick off and a final rain check:
Finally tick all the tasks done off your checklist and then take a rain check again.
These are a few things that you should know before you begin planning an event as an event management professional.